Fluidigm

  • Senior Administrative Assistant

    Job Locations US-CA-South San Francisco
    Req No.
    2018-2682
    Category
    Administration
    Type
    Regular
  • Job Description

     

    As the industry pioneer in revolutionary single-cell technology and a cutting-edge leader in production genomics, we are committed to enabling biological exploration at every level.

     

     Fluidigm has a need  for a Senior Administrative Assistant to support the leadership team.

     

    Senior Administrative Assistant

    • Proactively ensure that the administrative needs of the person(s) being supported are met.
    • Manage high-level travel arrangements and Outlook calendar updates, including multiple international time zones
    • Prepare expense reports, using multiple international currency conversions.
    • Act as an extension of our executives; this may include answering and responding to calls, emails, and other correspondence. Compose and prepare letters, memos, reports, other documents.
    • Coordinate logistics, draft agendas, provide advance materials, and execute follow up for meetings
    • Assist in the preparation of Legal documents, agreements and contracts
    • Track and expedite all types of requisitions. Maintain logs for tracking purposes
    • Own and manage projects of intermediate-complex scope that require good judgment, strong analytical skills, and effective communication
    • Using input from manager, prepare department budgets
    • Manage and participate in large event planning activities
    • Prepare materials for large and small meetings and events
    • Provide New Hire Assistance, schedule interviews and host candidate while on site

     

    Knowledge (Understanding), Skills (Learned), and Abilities (Natural Tendencies):

    • Manage confidentiality in a highly professional manner
    • Work well as a team member, share information and best practices
    • Provide guidance and assistance to other administrative staff when needed
    • Be comfortable with routine substantive contact with high-level staff (internal and external).
    • Maintain composure and resiliency in stressful situations
    • Improve existing work processes and demonstrate a willingness to learn new ways of working
    • Respond to change and recommend options to move work forward
    • Volunteer to pull work over the finish line
    • Meet deadlines, take initiative, and make rational decisions under pressure
    • Manage constantly shifting priorities with grace and ease
    • Ability to see the big picture while taking care of the minute details

     

    EDUCATION/EXPERIENCE/SKILLS: 

    Education and Experience:

     

    High School diploma and 8 years of experience or any combination of education and experience

    • Extreme attention to detail and careful time management
    • Proven ability to multi-task and drive tasks to completion
    • Ability to thrive in a fast-paced and dynamic work environment
    • Demonstrated ability to manage schedules of one or more executives for high productivity
    • Exceptional communication and interpersonal skills
    • Proven ability to work in a team environment
    • Ability to work across several layers of staff and customers
    • Proficient with Microsoft’s Office Suite, Smart Draw preferred

     

    We will:

    • Deliver superior compensation, benefits and opportunities for career growth
    • Engage you in a dynamic and rewarding company culture
    • Support you in your ongoing career development
    • Value your contribution and enlist your feedback
    • Host excellent company-wide events multiple times a year
    • Offer onsite yoga classes, massages, randomly free and good food,
      free on-site gym equipment, dry cleaning services, after work activities and many more fun things to do.

     

     

    Fluidigm is an equal opportunity/affirmative action employer. We will consider all qualified applicants for employment without regard to race, color, religion, sex, age, or national origin

     

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